Grants and Contracts Administrator
Teachers College, Columbia Univeristy
The Community College Research Center at Teachers College, Columbia University is seeking a full-time Grants and Contracts Administrator to support all aspects of grant administration. The position will begin immediately. Include resume, cover letter, and any prior work products related to financial and/or grants administration.
Responsibilities: Assist with the preparation of proposal budgets Prepare new project budgets for proposals based on specifications from CCRC senior staff and funders Prepare and edit proposal budget justifications Edit proposal narratives Submit proposals to funders according to Teachers College (TC), foundation, and/or federal guidelines and regulations Prepare and process subcontract and consultant agreements Review and revise subcontractor and consultant scopes of work, budgets, and budget justifications in conjunction with the CCRC project director(s) Work with the CCRC Associate Director, TC General Counsel, TC Office of Sponsored Programs, TC Office of the Provost, and TC Purchasing Department to execute contracts, ensuring adherence with CCRC, TC, and grant/contract specifications Track and review subcontractor and consultant progress reports, financial reports, and invoices, ensure adherence to contract specifications, secure approval, and process payment promptly Maintain project budgets Review and process payment requests from vendors and staff Update CCRC project budgets daily and track payment requests using the TC Banner application Reconcile monthly budget reports from Teachers College (TC) with CCRC project spreadsheets and request adjustments, if necessary Ensure that spending corresponds with proposal budgets and funder/contract specifications Alert CCRC senior staff of possible shortfalls or overages and upcoming deadlines Review project expenditures and prepare financial reports and invoices to funders Request funder approval for, and administer modifications to project budgets, scopes of work, and timelines Process staff Professional Development Fund requests
Qualifications:Minimum of one year of experience in financial administration Bachelor's degree Knowledge of basic cost accounting principles and ability to perform related mathematical calculations Ability to read, interpret, and apply foundation guidelines and federal regulations Ability to read, interpret, and revise contracts, agreements, and memorandums of understanding (MOU) Excellent organizational, interpersonal, analytical, and communication skills Intermediate to Advanced skills in Microsoft Office - Word and Excel specifically Reliable, responsible, highly organized and willing to take initiative Must be able to work with precision, with strong attention to detail Able to multi-task, prioritize, and anticipate and meet strict deadlines Able to work effectively with all levels of internal and external contacts
Physical requirements Frequent movement throughout multi-building office complex.
Preferred:Minimum of one year in grants administration Master's degree Experience with organizational financial/accounting software systems
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