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Enrollment Specialist


Location: Brooklyn Reports to: Project Coordinator

Under the supervision of the Project Coordinator, the Enrollment Specialist will facilitate the enrollment of all legally-exempt child care providers in Brooklyn.


•Review all provider enrollment applications for completeness
•Input provider information into the Child Care Facility System (CCFS) database
•Send notification to parent/provider of any missing information
•Generate and mail acknowledgement of enrollment packet to provider and a copy to parent
•Send enrollment information packet within the designated timeframe
•Call sex offender registry
•Generate and mail notice of Temporary Enrollment (TE) decision to provider
•Generate and mail verification of TE status of legally-exempt provider to parent
•Generate and mail notice of denial of enrollment to provider and a copy to parent
•Generate and mail notice of enrollment withdrawal request to provider and a copy to parent.
•Generate and mail notice of enrollment closing to provider and parent and notify DSS of decision.
•Flag any immediate concerns for home visits including, but not limited to, criminal histories, child removal, and health and safety. Inform supervisor of any concerns about the provider when reviewing attestations.
•Provide information on training services and resources to parents and providers during the enrollment process
•Enter information in WHEDco and CCFS databases as services are rendered
•Review caseloads daily to ensure that timelines are being met
•Maintain provider records, home visit monitor forms, checklists, intakes, clearances and other documents in an organized and systematized fashion
•Generate report for renewal and mail out renewal applications within the designated timeframe.
•Gather any training documentation the provider has to determine eligibility for the enhanced payment rate
•Forward any information about public benefits provider receives to HRA
•Maintain up to date calendars for services available at WHEDco
•Maintain confidentiality of the provider, parent and children
•Any other duties as assigned


•Preferred but not required an AA degree or higher in early childhood, education, social services or similar field
•Bilingual Spanish/English ability is very desirable
•Proven ability to multi-task
•Excellent verbal and written communication and data entry skills
•Demonstrated organizational skills
•Able and willing to prioritize work within departmental structure

Excellent benefits and competitive salary based on experience. WHEDco is an equal opportunity employer.

To respond, send a cover letter and resume to one of the following: Email: Mail: WHEDco, Intervale Green Childcare Improvement Program, 1309 Louis Nine Boulevard, Bronx, NY 10459 Attn: Manhattan/Brooklyn Program Coordinator

WHEDco is an Equal Opportunity Employer.

About Organization:
The Women’s Housing and Economic Development Corporation (WHEDco), a Bronx-based nonprofit housing and community development organization, seeks an Enrollment Specialist to join its Legally-Exempt Childcare Project Department. WHEDco has worked for over twenty years to build a more beautiful, equitable, and economically vibrant Bronx. We reach over 35,000 people annually through energy-efficient, healthy and affordable homes; early childhood education and youth development; home-based childcare microenterprise and food business incubation; family support services; and free arts programming. See for more information.



View Mark Anthony Thomas's profile on LinkedIn