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Rebuilding Together NYC

Assistant Program Manager

Rebuilding Together NYC

Hours: 24 hours per week (3 days)

Reports to: Executive Director

The Program Manager will work with the Executive Director to develop and expand program operations for Rebuilding Together NYC, a nonprofit organization that repairs the homes of low-income homeowners and the facilities of community centers so that all New Yorkers may enjoy safety, warmth and independence. Tasks include project coordination, data collection, volunteer management and raising awareness of Rebuilding Together NYC within the nonprofit community, concentrating on the social service, housing and disabled and senior citizen communities. The Program Manager will work with a variety of populations including homeowners, volunteers, sponsors and donors.

• Hourly rate commensurate with experience
• Flexible hours, as approved by Executive Director
• Ability to work from home, as approved by Executive Director
• Potential for increased hours as organizational workload increases


• Identify and address program goals to meet annual objectives in collaboration with the Executive Director and the Board of Directors. Keeping in mind the mission of Rebuilding Together NYC, the Program Manager shall:

• Solicit applications through outreach and other avenues as he/she sees fit

• Coordinate receipt of homeowner applications and send acknowledgement of receipt

• Confirm homeowner title, proof of income and homeowner release

• Coordinate volunteer preview teams to assess potential sites

• Create site budgets

• Provide and monitor work scope forms for house captains

• Prepare site maps and master site list

• Coordinate selection of project sites with input from the Executive Director and present projects to the Board of Directors for final selection

• The Program Manager shall direct all volunteer management, including:

• Assign sponsors, house captains and volunteers to specific projects

• Prepare house captain and volunteer coordinator manuals

• Oversee house captain and volunteer coordinator training

• Secure and assign skilled labor

• Coordinate all skilled and unskilled community volunteers - assigning them to sites and mailing appropriate information

• Help to thank and track tenure for volunteers and house captains

• Provide sponsors, volunteer and skilled house captains with project management support and coordination, and maintain communication with homeowners regarding specific questions or concerns

• Coordinate logistics and supplies, such as:

• Order and distribute t-shirts for volunteers

• Coordinate procurement and manage pick-up and receipt of materials

• Organize warehouse supplies and disbursement before and after projects

• Coordinate trash removal

• Coordinate building permit process, as necessary

• Coordinate event day recognition


• Assist in increasing community awareness of Rebuilding Together through presentations and meetings in the community

• Attend community meetings and events that will further networking and marketing opportunities for the organization

• Assist with resource development, including planning and assisting with fundraising events, meeting with potential donors, grant writing, etc.

• Assist with correspondence with donors, house captains, sponsors, volunteer coordinators, homeowners, city officials, suppliers and skilled/unskilled volunteers


• Develop, implement and maintain systems and strategies for making the organization more efficient by making policy recommendations and assisting with administrative tasks, such as database management, photocopying, faxing, mailings, etc. as needed

• Participate on assigned Rebuilding Together NYC committees as needed

• Provide overall assistance to Executive Director as needed

• Other special projects as assigned


• Must be extremely self-motivated, a self-starter and a problem solver

• Must be flexible and enjoy working both independently and in a team-oriented environment

• Must be flexible and willing to work weekends/evenings as necessary to meet outreach, project and event needs

• Minimum of two years project and people management experience, or similar experience

• Demonstrated communications skills, both oral and written

• Demonstrated ability to use computer applications, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat and email

• Good organizational skills, ability to work on multiple tasks and adapt to change as needed

• Comfort with driving a van/vehicle in New York City, including legal license in New York, New Jersey or Connecticut


• Bachelor’s degree preferred

• Experience working or volunteering for a nonprofit organization

Please email a resume and a cover letter, including compensation requirements and description of your project management experience to by August 31, 2012.

About Organization:
Rebuilding Together NYC brings volunteers and communities together to improve the homes and lives of low-income homeowners. The nonprofit organization provides free home repairs to low-income homeowners who are elderly, disabled and/or a family with children. Rebuilding Together NYC also provides repair services to nonprofit facilities.



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