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Clinton Housing Development Company
Nature of Work The Building Manager is responsible for managing the day-to-day management of buildings as assigned. Each building manager is assigned certain buildings for which s/he is the primary contact person. Building Managers are active on-call during the week and on assigned weekends and holidays on a rotational basis. The Building Manager-Administration additionally handles the administrative management of all CHDC managed properties including certification renewals, etc.
• Process building maintenance and repair projects and requests for assigned buildings.
• Monitor complaint log daily, process all requests, and concerns as necessary.
• Contact Director of Maintenance or Director of Housing Management before contracting vendors to complete maintenance and renovation projects for assigned building (including obtaining bids, writing purchase orders, verifying work completion
• Review and approve all bills and invoices for assigned buildings.
• Ensure that regular maintenance procedures occur, including but not limited to fuel delivery and extermination for all CHDC buildings and clients.
• Review rent arrearages for assigned buildings and meet monthly with Building Management Department to coordinate with Social Services staff on rent recovery procedures and/or commence legal actions.
• Submit rent roll adjustments for all rent roll changes for units at assigned buildings to Director of Housing Management for approval.
• Conduct and manage with Building Management team tenant screening processes from open house to move-in for buildings and clients, and assist with all CHDC Tenant Selection.
• Process annual recertification for each tax credit units.
• Prepare and deliver to HPD Sec 8 mod rehab applications, and move-in/move-out information
• Attend tenant meetings to address building management issues.
• Distribute monthly financial reports to CHDC clients.
• Attend monthly coop board meetings for assigned buildings.
• Represent CHDC in court cases that may involve rent settlements, evictions, harassment, etc.
• Act as primary contact person for city agencies when necessary.
• Produce monthly DHS Vacancy Reports.
• Maintain DHS standard incident report book.
• Provide regular supervision to superintendents and front desk staff.
• Perform annual evaluations for superintendents and front desk staff.
• Attend weekly staff meetings.
• Attend job related workshops, i.e. Tax Credit, etc.
• Act as on-call building managers on rotating weekends and holidays and back up for other building managers.
• Handle all HPD, Sanitation Department, Fire Department and Building Department violation issues, if necessary
• Schedule and manage annual boiler inspections for all CHDC buildings and clients.
• Monitor and maintain current files on multiple dwelling registrations, fuel tank permits, heating plant-
• operating certificates for all CHDC owned and managed buildings.
• Prepare and execute apartment leases and subleases for buildings and clients.
• Process multiple dwelling registrations with HPD as required by law for all CHDC buildings.
• Apply for legal rent increases through DHCR in privately owned buildings.
• Register with DHCR all rent stabilized units in all CHDC buildings.
• Produce weekly reports for departmental open tasks.
• Produce, distribute and maintain co-op meeting minutes/open tasks tracking.
Manages Front Desk Staff
Report To Director of Housing Management.
• Five years experience in property management with heavy administrative oversight; experience working with diverse populations; experience working with affordable housing preferred.
• Computer literacy including MS Office and Access; excellent administrative and organizational skills, strong written and oral communication skills; ability to juggle multiple tasks; ability to work within timeframes; Spanish speaking a plus.
Salary Range $35,000 - $40,000 (resident)
How TO APPLY:
Send all coverletter and resumes to firstname.lastname@example.org