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Secretary/Record/Bookkeeper

Women's Housing and Economic Development


Description
Reports to: Director of EarlyLearn NYC/Head Start

The Secretary/Record/Bookkeeper (S/R/BKR) position is an important and strategic position to the orderly and timely operation of the EarlyLearn/Head Start Program. Due to the nature of information handled, it is expected that the S/R/BKR will maintain confidentiality. The S/R/BKR is responsible for the overall management of office clerical responsibilities, including but not limited to child attendance records, data entry for Human Resources, and child and family tracking documents.

Responsibilities:

•General office duties - preparing memos, calendars, letters, flyers, agendas and meeting minutes for distribution
•Significant data input and support of the maintenance of WHEDco’s CTS Data tracking instrument, ACS’ WES Data attendance tracking instrument and the DOE’s Pre-Kids Data attendance and tracking instrument
•Prepare and maintain monthly attendance reports for children and staff
•Maintain accurate and current records and files for children and staff
•Monitor incoming and outgoing FAXes, e-mails and correspondence, and answer telephones
•Maintain an orderly and professional work environment
•Maintain, record and prepare all Petty Cash transactions and disbursements
•Maintain office supplies and inventories (paper, ink cartridges, pens, photo materials etc.)
•Maintain waiting list database and rosters
•Daily oversight of WHEDco’s Personnel ADP time clock for employees
•Calculate monthly CACFP claim forms
•Maintain and prepare monthly reports on In-Kind Contributions for WHEDco’s Fiscal Department
•Assist with enrollment of new families
•Maintain communication between staff, administrators, families, internal program personnel and government agencies
•Maintain the inventory control of equipment bi-annually with monthly updates
•Complete monthly Health and Safety checklists and make recommendations when necessary
•Manage daily communication and interaction with custodians
•Maintain in good repair all program computers, copiers, FAX machines, printers
•Perform other related duties upon assignment from supervisory staff

Qualifications:

•Minimum High School Diploma w/twelve (12) college credits
•Proven ability to read, write and speak clearly in English
•One (1) year of paid office experience, good clerical and organizational practices
•Strong Interpersonal Skills
•Formal Computer Training – proficient in relevant computer applications – MS Office including Publisher, EXCEL, Word
•Accurate keyboard skills and proven ability to enter data
•Knowledge of clerical and administrative procedures
•Strong problem solving skills
•Organized w/strong attention to detail
•Knowledge of correct spelling, grammar and punctuation
•Bi- and/or multi-lingual a plus
•Satisfactory completion of required medical examination and all screening procedures as required by the agency, as well as oversight by government agencies

How TO APPLY:
To respond, send a cover letter and resume to one of the following: Email: HSSecy@whedco.org Mail: WHEDco, 50 East 168th Street, Bronx, NY 10452 Attn: Rose Rivera

About Organization:
The Women’s Housing and Economic Development Corporation (WHEDco), a Bronx-based nonprofit housing and community development organization, seeks a full-time Secretary/Record/Bookkeeper to join its EarlyLearn NYC/Head Start Department. WHEDco has worked for twenty years to build a more beautiful, equitable, and economically vibrant Bronx. We reach 35,000 people annually through energy-efficient, healthy and affordable homes; early childhood education and youth development; home-based childcare microenterprise and food business incubation; and family support. See www.whedco.org for more information.

WHEDco is an Equal Employment Opportunity Employer. All employment decisions are made without regard to race, sex, sexual orientation, national origin, color, religion, age, disability, veteran status, genetic information or any other status protected by federal, state or local law.


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