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Administration Coordinator

Drugs for Neglected Diseases initiative (DNDi) NA


Description
Objective of the Position

The Administration Coordinator position is a full-time position supporting all aspects of the DNDi NA office, including administration, finance, human resources, development/fundraising, policy advocacy, and communications activities. The position requires an independent self-starter eager to undertake a broad variety of responsibilities in collaboration with a small team of individuals committed to medical innovation and access to medicines issues in developing countries.

Organizational Relationships

The position reports to the Regional Executive Director of DNDi North America, with strong functional ties to the Head of Human Resources, Head of Finance and the Accounting Coordinator in Geneva and works closely with DNDi NA staff and consultants.

Responsibilities:
Specific Job Responsibilities

General Administration & Office Management (35%)


• Manages and coordinates the daily operations of the office including administrative support for legal, tax, insurance, travel, banking, accounting, meetings, and supplies
• Schedules and assists with preparation and follow-up of DNDi NA Board of Directors meetings
• Arranges travel, accommodation, and conference registration for DNDi staff and Board members
• Maintains databases of DNDi NA contacts
• Develops and maintains electronic and hard copy filing systems for the office
• Coordinates IT, videoconference, telecommunications, and other support as needed
• Maintains shared office calendar

Finance & Accounting (30%)


• Assists the DNDi NA Regional Executive Director in preparing and monitoring the annual budget and revisions upon request from DNDi’s Head of Finance in Geneva
• Oversees accounting process for the North America office in Navision accounting system including journal entry, reconciliation, check processing, back-up documentation and reporting to management in conjunction with the Accounting Coordinator in Geneva
• Enters all accounting data for the North America office into the global DNDi Navision accounting system on a monthly basis
• Responsible for payroll and pension processing with outside accountant
• Serves as staff lead on coordination of the annual DNDi NA audit and 990 tax filing
• Prepares expense forms with appropriate receipts and information for reimbursement

Human Resources (20%)


• Coordinates application of administrative policies and procedures related to human resources, general administration and financial matters in close collaboration with DNDi’s Head of HR and Head of Finance in Geneva
• Manages the appraisal process for DNDi NA in collaboration with HR in Geneva
• Oversees on-boarding of incoming employees, interns, and volunteers and coordinates departure of exiting employees

Support for Fundraising, Communications & Policy Advocacy Activities (15%)


• Manages inventory of DNDi NA communication and fundraising materials including support for document production and printing
• Prepares and coordinates logistics (registrations, booth space, meeting rooms, set-up/breakdown), materials (brochures, meeting notices, agendas, handouts, printing), and staffing (DNDi NA and international staff/interns) for conferences and meetings
• Coordinates with the Development team on bulk mailings, charity evaluations, and overall fundraising expenses
• Assists in coordination of logistics for communications and fundraising events
• Provides administrative support for special projects in policy, advocacy, fundraising and communications
• Other duties as required in support of DNDi

Qualifications:

• 3-5 years of professional experience in administration, finance, or office management, preferably in a not-for-profit international NGO or research/science organization; experience in a NYC based not-for-profit a plus
• Excellent organizational, interpersonal, and communication skills and proven ability to produce high quality work under tight deadlines, while simultaneously managing multiple projects
• Ability to work independently and be flexible, with keen attention to detail
• Strong computer literacy, including ability to use word processing, spreadsheet and database software, and accounting software (Navision, QuickBooks, etc.)
• Genuine commitment to poverty-related global health, scientific research, medical innovation, or access to medicines issues in developing countries strongly preferred
• Education: Bachelor’s degree, or equivalent combination of education and experience
• Languages: Fluent written and spoken English required, French desired; Spanish a plus

Preferred:
Other


• Start date: ASAP
• Full time, based in New York City
• Salary commensurate with experience
• Full benefits package
• Limited travel within the US and to Geneva, Switzerland

How TO APPLY:
To apply, please by send a cover letter and CV/resume by April 15, 2013 to:

Please respond via email.

Attn: Erin Conklin, econklin@dndi.org Drugs for Neglected Diseases initiative, North America 40 Wall Street, 24th Floor New York, NY 10005 www.dndina.org

About Organization:
Background

The Drugs for Neglected Diseases initiative (DNDi) is a not-for-profit research and development (R&D) organization that develops new, improved, and affordable medicines for deadly neglected diseases that afflict millions of the world’s poorest people. DNDi focuses on discovering and developing treatments for sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filaria, malaria, and pediatric HIV/AIDS.

DNDi was established in 2003 by Doctors Without Borders/Médecins Sans Frontières (MSF), Oswaldo Cruz Foundation from Brazil, Indian Council of Medical Research, Kenya Medical Research Institute, Ministry of Health of Malaysia, and Institut Pasteur of France. The WHO Special Programme for Research and Training in Tropical Diseases serves as a permanent observer. The initiative was set up in response to market and policy failures that left the drug development pipeline for neglected diseases virtually empty just ten years ago and which has left millions with inadequate drugs or no treatment at all.

DNDi’s objective is to deliver 11 to 13 new treatments to patients suffering from neglected diseases by 2018, ensure equitable access to these treatments, and build a robust pipeline of new drug candidates. DNDi has already developed six new treatments for neglected patients for malaria, sleeping sickness, visceral leishmaniasis, and Chagas disease, with several new drug candidates in the R&D pipeline including two for sleeping sickness and one for Chagas disease in clinical trials. DNDi accomplishes its work through collaborative partnerships with public sector research institutions, particularly in disease-endemic countries, pharmaceutical and biotechnology companies, academia, non-governmental organizations, and governments worldwide. It also works to strengthen research capacity in disease-endemic countries and to advocate for increased public responsibility for neglected disease R&D.

DNDi North America (DNDi NA), an affiliate of DNDi, is a registered 501(c)(3) non-profit organization in the United States that works to strengthen and expand DNDi's scientific, policy advocacy, communications, partner development, and fundraising efforts in the region (U.S., Canada, Mexico).


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